Are you searching for an office administrator job in Markham with permanent employment, full-time hours and a competitive salary? An employer in Markham, Ontario, is accepting applications for an office administrator at $37.00 per hour. The successful candidate will work roughly 35 hours per week at the employer’s physical workplace.
This may suit an organized professional with a bachelor’s degree and seven months to less than one year of relevant experience. The administrator will coordinate office procedures, set work priorities, monitor deadlines, assist budget preparation, maintain inventory controls and help organize essential office services.
Office Administrator Job in Markham: Position Overview
This is a permanent, full-time position with an expected start date as soon as possible. All work must be completed on site and remote work is not an option.
The successful applicant should be comfortable with managing multiple administrative responsibilities and communicating in English with employees, managers, customers, suppliers and service providers.
Job details
Position: Office Administrator
Location: Markham, Ontario L3R 9X5
Salary: $37.00 per hour
Hours: 35 hours per week
Employment type: Permanent
Schedule: Full time
Work arrangement: On site
Language: English
Education: Bachelor’s degree
Experience: Seven months to less than one year
Expected start date: As soon as possible
Application method: Email
The advertisement does not include the employer’s name, complete street address, regular working days or benefit information. Applicants should confirm these details before attending an interview or accepting an offer.
Salary and Working Hours
The wage for this office administrator job in Markham is $37.00 per hour for approximately 35 hours per week. Based on the regular schedule, estimated gross weekly earnings would be approximately $1,295 before taxes and deductions.
If the employee works 35 hours every week for a year, estimated annual gross earnings would be roughly $67,340. This is a basic calculation and does not include overtime, vacation pay, statutory holiday pay, bonuses, unpaid leave or other compensation.
Applicants should ask the employer about:
Guaranteed weekly hours
Regular working days
Daily starting and finishing times
Overtime expectations
Vacation entitlement
Paid sick leave
Health or insurance benefits
Probationary period
Performance reviews
Salary increases
Parking or public transportation
Professional development opportunities
Candidates can compare the advertised wage to the Government of Canada’s administrative officer wage information for Ontario.
Education and Experience
Applicants must have a bachelor’s degree and between seven months and less than one year of relevant experience.
The advertisement does not identify a specific field of study. Degrees in business administration, office administration, management, public administration, information management or a related field may be relevant, but candidates should confirm if the employer requires a specific specialization.
Relevant experience might include:
Office administration
Administrative coordination
Records management
Budget support
Inventory control
Facilities coordination
Policy administration
Deadline monitoring
Supplier communication
Customer service
Applicants should describe their responsibilities clearly rather than listing only previous job titles.
Office Administrator Duties
The person hired for this office administrator job in Markham will coordinate administrative operations and help ensure that workplace procedures are followed.
The advertised duties include:
Setting work priorities
Ensuring office procedures are followed
Ensuring deadlines are met
Administering policies related to records-release requests
Supporting requests under access-to-information and privacy legislation
Coordinating office accommodation and relocation
Planning equipment and supply requirements
Managing forms and administrative resources
Coordinating asset disposal
Organizing parking arrangements
Coordinating maintenance and security services
Assisting with operating budgets
Maintaining inventory controls
Maintaining budgetary controls
Overseeing office administrative procedures
Commissioning systems and components
The phrase “commission systems and components” is unusual in a general office-administration vacancy. Applicants should ask the employer to explain if this includes office technology, building systems, equipment, software or technical project work.
Select Restaurant Manager Job in Victoria, BC – Earn $40 Per Hour : Apply This Job
Establishing Priorities and Meeting Deadlines
An important part of the role includes setting which administrative tasks require immediate attention. The administrator may receive requests from multiple people or departments at the same time, so good judgment and organization are essential.
The employee may need to:
Review work that is pending
Identify urgent deadlines
Set or coordinate responsibilities
Monitor completion dates
Follow up on delayed requests
Maintain administrative calendars
Report problems to management
Adjust priorities when situations change
A reliable administrator should keep colleagues informed when a deadline may be affected. Clear communication helps to prevent small delays from becoming large operational problems.
Coordinating Office Services
The administrator will help coordinate several services needed for the office to function smoothly.
These services will include:
Workplace accommodation
Employee or office relocation
Office equipment
General supplies
Business forms
Disposal of assets
Parking
Building maintenance
Security services
This could involve communicating with landlords, contractors, equipment providers, maintenance teams, security companies and suppliers. Applicants with experience requesting quotations, coordinating service appointments, maintaining supplier records or monitoring contracts should mention it in their résumés.
Budget Preparation and Financial Controls
The successful candidate will assist with preparing an operating budget and maintaining budgetary controls.
This may involve reviewing planned expenses, organizing supporting documents, monitoring purchases and comparing actual spending with approved budget amounts.
The administrator may also help management to track costs related to:
Office supplies
Equipment
Maintenance
Parking
Security
Relocation
Facility services
Forms and printing
Asset replacement
Administrative contracts
This is a supporting financial responsibility. The advertisement does not state that the administrator will be responsible for comprehensive accounting or bookkeeping.
Applicants should ask the employer what budgeting software, spreadsheets or financial systems are used.
Select Retail Sales Supervisor Job in Drayton Valley – $40,000 Annually : Apply This Job
Inventory and Asset Management
Inventory control is another responsibility associated with this office administrator job in Markham. The employee may monitor office equipment, furniture, supplies, forms and other administrative resources. Effective inventory control can help to prevent shortages, unnecessary purchases and unrecorded asset losses.
Possible activities might include:
Monitoring available stock
Recording new purchases
Organizing storage areas
Tracking issued equipment
Preparing supply orders
Checking deliveries
Maintaining asset lists
Coordinating repairs
Identifying items for disposal
Updating inventory records
The specific inventory and asset-management procedures should be confirmed with the employer.
Access to Information and Privacy Responsibilities
The administrator will support policies and procedures relating to releasing records in response to requests under government access-to-information and privacy legislation.
This may require the employee to receive requests, locate records, maintain deadlines, protect confidential information and follow an approved review process.
Ontario’s Information and Privacy Commissioner explains that provincial and municipal access laws provide rights to request government-held information while establishing rules for the protection of personal information. The applicant can review the IPC’s official access-to-information guidance.
The advertisement does not identify the specific legislation, type of organization or records involved. Applicants should ask:
Which privacy or access law applies?
What types of records will be handled?
Is formal privacy training provided?
Who authorizes the release of records?
What response deadlines apply?
How are confidential records stored?
Is the administrator expected to redact information?
Is legal or supervisory review available?
The administrator should never release confidential information without the proper authorization.
Overseeing Administrative Procedures
The successful candidate will oversee and coordinate office administrative procedures. This may involve reviewing existing procedures, identifying recurring problems and helping the workplace to operate consistently.
Administrative procedures could relate to:
Document management
Purchasing
Supply requests
Maintenance requests
Visitor access
Security
Internal approvals
Record retention
Asset control
Office communications
The administrator should understand which decisions can be made independently and which require the approval of a manager.
English Communication Skills
English is the required workplace language. The office administrator should be able to communicate clearly in person, by telephone and through professional written correspondence. Strong communication may be necessary when:
Explaining administrative procedures
Requesting information
Coordinating suppliers
Following up on deadlines
Preparing internal notices
Responding to service providers
Handling records requests
Reporting operational concerns
Applicants should proofread emails, reports and office documents before distributing them.
Skills That May Help Candidates Succeed
A suitable applicant for this office administrator job in Markham should be organized, dependable and able to manage confidential information carefully. Useful abilities might include:
Administrative planning
Time management
Attention to detail
Written communication
Verbal communication
Budget monitoring
Inventory control
Records management
Problem-solving
Supplier coordination
Workplace confidentiality
Basic spreadsheet skills
Ability to meet deadlines
The job advertisement does not list specific software. Applicants should ask if Microsoft Office, document-management platforms, accounting software or inventory systems are used.
Questions to Ask Before Accepting the Position
Since several important employment details are not included in the advertisement, candidates should use the interview to learn more about the role.
Useful questions include:
What is the employer’s full legal business name?
What is the complete workplace address?
What industry does the organization operate in?
What are the regular working hours?
How many employees work in the office?
Which records and privacy laws apply?
What does “commission systems and components” mean?
Which software programs are used?
Does the position include benefits?
Is overtime required?
Who will supervise the administrator?
Is training provided?
Applicants should request a written job offer containing the salary, hours, work location, responsibilities and employment conditions.
Why Consider This Office Administrator Job in Markham?
This opportunity offers permanent employment, full-time hours and a competitive wage.
Possible advantages include:
$37.00 per hour
Roughly 35 hours per week
Permanent employment
Full-time work
Budget-support experience
Inventory-control responsibilities
Office-service coordination
Records-management experience
Privacy and information-access duties
Opportunities to develop administrative leadership skills
Applicants can review the Job Bank administrative officer profile for Ontario for general information about wages, requirements, responsibilities and career prospects.
Job seekers can also explore more administrative and professional opportunities through Canada Jober.
How to Apply for the Office Administrator Job in Markham
Applications must be submitted by email.
Application email: teamrexcheng95@gmail.com
Attach an updated résumé in PDF format and include a short professional cover letter.
Suggested email subject
Application for Office Administrator Position – Markham
Include the following details
Your full name
Telephone number and email address
Current location
Bachelor’s degree
Office-administration experience
Records-management experience
Budget or inventory-control experience
Experience coordinating office services
Privacy or information-access experience
English communication abilities
Earliest available starting date
Professional references, if requested
Check that your résumé is attached before sending an application.
Do not send bank-account information, passwords, online credentials or unnecessary government identification documents with the initial email. A genuine employer should not require payment simply to submit an application or attend an interview.
Final Application Reminder
Before applying for this office administrator job in Markham, confirm that you meet the education, experience, language and on-site work requirements. Ask the employer to clarify its business name, workplace address, schedule, benefits, privacy responsibilities and the meaning of the systems-commissioning duty.
If you have a bachelor’s degree, relevant administrative experience and the ability to organize office services, budgets, records and deadlines, this permanent Markham position may be worth considering.