Are you looking for an office administrator job in Calgary with permanent employment and full-time hours? An employer in Calgary, Alberta is recruiting office administrators for an on-site position. The negotiated wage will range from $20.00 to $29.00 per hour for 48 hours per week.
This opportunity may be suitable for an organized administrative professional who can manage deadlines, coordinate office services, assist with payroll and budgeting, and supervise a small team. Applicants will need a bachelor’s degree, between seven months and less than one year of relevant experience, and the ability to communicate in English.
Office Administrator Job in Calgary: Overview
This is a permanent, full-time position based in Calgary’s T2K 4W6 postal area. The successful applicant will work daytime hours and is expected to begin as soon as possible.
This position is totally on site. Remote and hybrid options are not available since the administrator will need to coordinate employees, records, supplies and other workplace activities at the employer’s physical location.
Job details
Position: Office Administrator
Location: Calgary, Alberta T2K 4W6
Salary: $20.00 to $29.00 per hour
Wage arrangement: To be negotiated
Hours: 48 hours per week
Employment type: Permanent
Schedule: Full time
Shift: Day
Work arrangement: On site
Starting date: As soon as possible
Language: English
Education: Bachelor’s degree
Experience: Seven months to less than one year
Application method: Email
The employer’s legal business name and complete street address were not included in the supplied information. Applicants should verify both details before attending an interview or accepting employment.
Salary and Hours for the Office Administrator Job in Calgary
The advertised wage for this office administrator job in Calgary ranges from $20.00 to $29.00 per hour. The final hourly rate will be negotiated with the employer and may depend on the successful candidate’s education, experience and administrative skills.
At 48 hours per week, the straight-time equivalent will be approximately $960 to $1,392 per week before deductions. However, this calculation does not consider any overtime premium that may be applicable.
Alberta’s general employment standards include rules concerning daily and weekly overtime. Since exceptions, averaging agreements and industry-specific rules may impact an employee’s entitlement, applicants should review the official Alberta overtime information and ask the employer how the 48-hour schedule will be recorded and paid.
Before accepting an offer, confirm:
The negotiated hourly wage
Daily starting and finishing times
The number and length of unpaid breaks
Which days of the week are normally worked
Whether the 48 hours include overtime
How overtime is calculated and compensated
Whether an overtime agreement applies
How often employees are paid
Whether the schedule changes during busy periods
These questions will help applicants understand their expected working hours and total compensation.
Requirements for the Office Administrator Job in Calgary
Applicants will need a bachelor’s degree and between seven months and less than one year of relevant experience. English is the working language.
The position involves independent administrative work as well as regular communication with office support staff. Candidates should be comfortable organizing several assignments, preparing professional correspondence and following deadlines without constant supervision.
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Requirements at a glance
Bachelor’s degree
Seven months to less than one year of experience
Professional English communication
Availability for 48 hours per week
Ability to work on site in Calgary
Experience organizing administrative activities
Ability to supervise one or two employees
Strong attention to deadlines and procedures
Willingness to begin as soon as possible
Applicants should provide truthful, specific examples of their experience. Relevant backgrounds may include office administration, business operations, payroll support, records management, customer service, logistics or delivery administration.
Main Office Administrator Responsibilities
The person selected for this role will assist in managing the establishment’s daily administrative functions. The duties cover office procedures, staff supervision, records, reports, budgets, payroll and workplace services.
Key responsibilities include:
Implementing new administrative procedures
Reviewing and evaluating administrative procedures
Assigning work to office support employees
Establishing work priorities
Ensuring procedures are followed and deadlines are met
Carrying out the establishment’s administrative activities
Coordinating office services and supplies
Assisting with operating budgets
Maintaining inventory and budgetary controls
Collecting data and preparing reports
Writing manuals and correspondence
Performing data entry
Training office employees
Resolving workplace conflicts
Coaching, monitoring and evaluating staff
Overseeing payroll administration
Planning and controlling expenditures
The administrator will supervise one or two people. Previous experience assigning work, explaining procedures or monitoring performance should be highlighted in the application.
Administrative Procedures and Deadline Management
An important part of this office administrator job in Calgary is creating an organized and consistent workplace. The successful candidate will implement new procedures and assess whether existing administrative processes remain effective.
This may involve reviewing how documents are stored, how requests are handled, how staff members communicate and how deadlines are tracked. A strong administrator should be able to identify inefficient steps and propose practical improvements.
Candidates should be prepared to discuss situations where they:
Improved an office procedure
Organized competing priorities
Created a filing or tracking system
Prepared an administrative manual
Helped a team meet a deadline
Corrected an administrative error
Protected confidential information
Clear examples can make an application more convincing than a general list of skills.
Staff Supervision, Training and Conflict Resolution
The office administrator will delegate work to support staff and supervise one or two employees. The position also involves training, coaching, monitoring and evaluating workers.
Effective supervision requires clear instructions, reasonable deadlines and respectful communication. When disagreements occur, the administrator will be expected to help resolve the situation professionally.
Applicants with team-lead or supervisory experience should mention duties such as:
Assigning daily tasks
Training new employees
Reviewing completed work
Giving constructive feedback
Monitoring attendance or deadlines
Supporting employee development
Helping resolve workplace misunderstandings
Only include responsibilities that accurately reflect your previous experience.
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Payroll, Budgets and Inventory Controls
The successful applicant will oversee payroll administration and assist in preparing the organization’s operating budget. The role also involves planning expenditures and maintaining budgetary and inventory controls.
Accuracy is particularly important when working with employee hours, payroll information, invoices, office purchases and financial reports. Small mistakes can cause delays or incorrect records.
Candidates with experience in payroll processing, expense tracking, purchasing or inventory management should explain which systems they used and what level of responsibility they held. The posting does not specify specific accounting, payroll or office software; so applicants should ask which programs are used in the workplace.
Records, Privacy and Report Preparation
The administrator will support policies and procedures relating to releasing records under applicable access-to-information and privacy legislation.
This responsibility may involve handling confidential requests, confirming authorization, locating records and following established disclosure procedures. Applicants should be comfortable working carefully with personal, business or employee information.
The position also requires assembling data and preparing periodic and special reports, correspondence and manuals. Strong written communication and careful proofreading will therefore be valuable.
Applicants should ask what types of records are maintained and whether the employer provides training on its privacy and information-access procedures.
Office Services and Delivery Experience
The role includes coordinating office services such as:
Equipment and supplies
Forms and business documents
Accommodation or relocation arrangements
Asset disposal
Parking
Maintenance
Workplace security
The posting also identifies delivery as relevant service experience. This may indicate that the office administrator will coordinate shipments, delivery records, drivers, customer requests or related documentation. The exact connection between office administration and delivery services should be confirmed during the interview.
One listed duty is “commission systems and components.” This wording is broader than a typical administrative responsibility. Applicants should ask whether it refers to setting up office equipment, software systems, delivery-related systems or technical components.
Benefits of This Calgary Office Administrator Position
The advertised benefits include:
Free parking
On-site amenities
The posting does not mention health insurance, dental coverage, paid vacation beyond statutory requirements, retirement benefits or performance bonuses. Applicants should ask whether any additional benefits are available and when eligibility begins.
Free parking may be useful for employees who commute by car, since this is an on-site position.
Why Consider This Office Administrator Job in Calgary?
This role offers permanent employment, daytime hours and experience across several areas of business administration. It may be suitable for candidates who want more responsibility than a general clerical position provides.
The opportunity includes:
Negotiable pay of $20.00 to $29.00 per hour
Permanent full-time employment
Daytime work
Staff supervision experience
Payroll administration responsibilities
Budget and expenditure planning
Records and privacy-related work
Training and coaching responsibilities
Free parking and on-site amenities
For general information about administrative officer careers, skills and labour-market conditions, candidates can consult the Government of Canada’s Job Bank administrative officer profile.
Job seekers can also explore additional jobs in Canada through Canada Jober.
Questions to Ask the Employer
Applicants should use the interview to clarify important details not included in the advertisement.
Consider asking:
What is the employer’s legal business name?
What is the complete workplace address?
What are the regular working days and hours?
How is overtime handled for the 48-hour workweek?
Which office and payroll programs are used?
What delivery-related duties are involved?
What does “commission systems and components” mean in this role?
How many employees will the administrator supervise?
What types of records will the administrator manage?
Are additional benefits available?
Is training provided during the first few weeks?
What salary within the advertised range is available for my experience?
How to Apply for the Office Administrator Job in Calgary
Applications must be submitted by email.
Application email: shop@servercenter.ca
Suggested email subject
Application for Office Administrator Position – Calgary
Attach an updated résumé, preferably as a PDF. Your email should briefly explain why your education and experience match the position.
Include relevant information such as:
Your full name and contact details
Bachelor’s degree
Administrative work experience
Staff supervision or training experience
Payroll and budgeting knowledge
Records-management experience
Data-entry and report-writing abilities
Delivery-service experience, if applicable
Availability to work 48 hours per week
Earliest available starting date
Check that the email address is correct and that your résumé is attached before sending the application.
Do not send banking passwords, online account credentials or unnecessary government identification documents with an initial application. Applicants should never pay a fee simply to submit a résumé or attend an interview.
Final Application Reminder
Before applying for this office administrator job in Calgary, make sure you meet the education, experience, language and on-site work requirements.
The position may be a good fit for someone who can balance office procedures, payroll oversight, employee supervision and budget responsibilities. Since the role requires 48 hours per week, applicants should confirm the schedule and overtime agreement directly with the employer.
If you have relevant administrative experience and are ready for a permanent, full-time opportunity in Calgary, submit a professional résumé to the application email provided.
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